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Child Protection & Family Services Agency Identity verifiedGovernment agency · verified employer · 2 open roles

Public Procurement Officer

SalaryJ$2.9M–4MJ$2,943,960 – 3,959,298 per year
WhereKingston & St. Andrew48 Duke Street, Kingston
TypeFixed termGrade: Level 6
What to send2 documentsResume, A portfolio of work
2 days leftCloses Wed 21 Oct

Full descriptionRead the whole description below.

About the role

To assist in the execution of procedures for the timely and cost-effective procurement of goods and services on behalf of the Agency in accordance with policies and legal requirements.

The post
Job title
Public Procurement Officer
Job grade
Level 6
Post number
TMP19358EX
Division
Corporate Services
Reports to
Senior Public Procurement Officer
Direct reports
N/A
Salary
$2,803,771.00 - $3,770,760.00 per annum
Department
Corporate Services

From the employer’s own page, checked 29 September 2026. Open their page

What you’ll do

  • Maintains effective working relationships with external and internal stakeholders and ensure that a consistently high level of service is provided to them
  • Attends meetings of Procurement and Contracts Committees on behalf of the Unit as directed
  • Performs any other related duties as directed

Key responsiblity areas

  • a. To make the necessary arrangements for the purchasing and delivery of goods and services on behalf of the CPFSA.
  • Request quotations from suppliers for goods and services required and compiles responses for analysis;
  • Assist in the evaluation of quotations received;
  • Investigate, compare and assist, as necessary in the negotiation of purchasing agreements,
Read the rest
  • credit arrangement and service contracts and ensure adherence to the time of the service
  • contracts;
  • Liaise with the Accounts Branch to ensure that payments are made to suppliers in a
  • timely manner;
  • Monitor re-order levels and arrange for stocktaking at appropriate intervals;
  • Co-ordinate the purchasing of supplies for official functions organized by the Agency;
  • b. To maintain accurate inventory levels of goods as well as purchasing records.
  • Consult National Contracts Committee listing of qualified suppliers;
  • Maintain inventory at the most cost-effective levels;
  • Establish just in time purchasing/delivery systems, where necessary;
  • Maintain an accurate register of all purchases of goods and services;
  • Place orders for diaries (for the coming year) at least three (3) months in advance;
  • Ensure that all items issued are recorded and signed for and stock levels are reflected in the issuing of diaries are in keeping with actual count;
  • Provide accurate and detailed reports on stock levels to management.

Performance standards

  • Quality of goods and services purchased;
  • The extent to which procurement policies/procedures are adhered to;
  • Timeliness and accuracy of inventory levels of goods;
  • Accuracy of purchasing records;
Read the rest
  • Quality of relationship with internal and external clients;
  • Reports meet quality standards and produced within agreed time frame;
  • Confidentiality, integrity and sensitivity displayed in the execution of duties

What they’re asking for

  1. Eligible at grade Level 6

Minimum required qualification and experience

  • A Diploma in Management Studies, Business Administration or any other equivalent qualifications.
  • At least two (2) years’ experience in purchasing in the government service.

Required competencies

Behavioural Level Technical Level Oral Communication 4 Use of Information, Communication and Technology 1 Written Communication 4 Sound knowledge of Child Care and Protection Act, Children (Adoption of) Act and other legislation relevant to the welfare and development of children, National Parenting Support Policy Executive Agencies Act, FAA Act, Public Service Regulations, GoJ, Procurement Guidelines, Access to Information Act and other legislation relevant public sector administration. 5 Behavioural Level Technical Level Teamwork and Cooperation 4 Stakeholder Engagement 3 Interpersonal Skills 4 Change Management 5 Initiative 4 Negotiation and Consultation 4 Client & Quality Focus/Commitment to Service 4 Sound Knowledge of Supplies Management and Project Management 5 Compliance 5 Risk Management 4 Adaptability 5 Policy Development, analysis and evaluation 5 Integrity and Confidentiality 5 Monitoring & Evaluation 4 Methodology 3 Mentoring 4 Problem Solving & Decision Making 5 Prioritizing amongst conflicting demands and making rational decisions based on sound understanding of the facts in limited time 4 Planning & Organizing 5 Procurement Strategy and development 5 Goal/Result Oriented 5 Regulatory Knowledge 4 Confidentiality 5 Contract Management 3 Mutual Respect 5 Supplier Relationship Management 5 Leadership 3 Cost Analysis and Financial Acumen 3 Impact, Motivation and influence 5 Project Management 3 Management of external relations 4 Negotiation Skills 4 Strategic vision Analytical thinking 5 Work Relationships

Internally Externally All Division heads/managers/Supervisors/Staff Ministry of Education,Skills Youth and Information RCCF Managers Ministry of Finance & the Public Service Office of the Services Commissions Ministry of Labour & Social Security E-Gov IT Systems Director – MoEYI Suppliers Contractors

Good to know

  • May be required to work beyond normal office hours to meet deadlines.
  • Visit suppliers to determine the quality of goods to be procured
  • May be required to work beyond normal working hours and on weekends.
More from the employer’s posting

Key output

  • Goods and services purchased;
  • Requisition prepared;
  • Purchasing records maintained;
  • Inventory records maintained;
  • Inventory re-order levels established;
  • Supplier listing maintained.
  • Reports prepared.

Authority

  • Negotiate contracts within established limits for goods and services
  • Certifies suppliers’ invoices for payment
  • Recommend purchasing policies and procedures
  • Recommend acceptance or rejection of suppliers’ proposals
  • Recommend termination of suppliers’ contract
  • Prevent overlapping of contracts.

What you need to send

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