Director, Human Resource Management and Administration

Key Responsibility Areas

Management/Administrative Responsibilities

 Contribution to the strategic planning process of the Organization by assisting with the development of strategic/operational plans and budget;  Develops individual work plan based on alignment with Division’s Operational Plan;  Arranges and participates in meetings, seminars and conferences as required;  Prepares Annual/Quarterly and Monthly Reports as required;  Monitors and evaluates the performance of direct reports, prepares performance appraisals and recommend and/or initiates corrective action where necessary to improve performance and/or attain established personal and/or organizational goals;  Provides leadership and guidance to direct reports through effective planning, delegation, communication, training, mentoring and coaching;  Establishes and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Division’s and organization’s goals.

Technical/ Professional Responsibilities

Manages/administers the implementation of human resource policies in keeping with GOJ guidelines and regulations

 Interprets and implements government’s human resource policies;  Monitors new or revised policies so that they are implemented and understood;  Identify areas where human resource improvements are needed and develop proposals to rectify same;  Maintains links with HR practitioners to keep abreast of new developments and best practices ;  Evaluates and approves for implementation policy proposals submitted by staff which will improve the efficiency and effectiveness of the organization.  Monitors the implementation and maintenance of several programmes within the Agency, such as the Internship Programme and Succession Planning Programme.  Receives employee complaints and offers guidance and counselling.

Performance Standards

 The extent to which human resource policies and strategies are developed and implemented in accordance with stated guidelines  Individual work plans and contribution to strategic and operation plan of the Division are done in accordance with established format and timeframe  Human Resource interventions done within agreed timeframe  Percentage of quality staff recruited and retained  Manpower strategies developed within agreed time and best practices  Staff appraisals conducted within agreed timeframe and according to established procedure

Supports manpower requirements within the Organization

 Matches current employees with the approved establishment and arranges to fill vacancies;  Evaluates the effectiveness of present manpower in the Agency and develops methods of utilizing available human resources;  Plans/coordinates the interviewing processes and participates in various recruitment and selection methods;  Prepares and negotiates terms of various contracts in keeping with the Agency’s policies and guidelines;  Monitors that payment of gratuity and terminal grants in keeping with terms of contract;  Coordinates the implementation of succession planning for all Divisions;  Prepares reports of new recruits, transfers and acting assignments for dissemination to staff.

Undertakes duties and responsibilities consequent to the delegation of human resource functions

 Performs secretariat functions for the Human Resource Management Committee of the Board.  Prepares profiles of staff to be appointed, promoted, retired and granted study leave at the levels of Director and equivalent;  Prepares reports;  Oversees the preparation of Minutes of the Human Resource Committee meetings;  Prepares/oversees the preparation of all letters resulting from the decisions of the Committee;  Follows up on issues from previous meetings and submits recommendations/reports to Committee;  Participates as support staff of the Human Resource Management Committee and the Disciplinary Committee that address infractions of staff at the level of GMG/SEG 1 and above.

Other Responsibilities

 Performs other related duties as assigned

Required Competencies

Core  Teamwork and Cooperation  Excellent oral and written communication skills  Interpersonal skills  Excellent Problem solving and Decision-making skills  Confidentiality and integrity  Excellent Leadership skills

Technical  Excellent knowledge of Human Resource Management techniques  Good knowledge of Public Service Regulations, Staff Orders and other human resource legal documents  Sound knowledge of Labour Laws and Industrial relations practices  Proficiency in relevant computer applications, including management information systems

Minimum Required Education and Experience

 First Degree in Human Resource Management or Management Studies or closely related field  Five (5) years’ experience in a related position  Certificate in Supervisory Management